2026-09-19 (releases 1 through 11)
ActionItem moved to a new server in Quebec, and then had its biggest day of fixes.
Money
- Cancelling a subscription now ends it at the end of the period you paid for, with a Resume button until then. Before, it ended immediately despite the page saying otherwise.
- A failed card no longer hides your subscription. The billing page shows the failed payment and an "Update payment method" button, and checkout will not start a second subscription while the card is being retried.
- Sign-up offers "Subscribe now" beside the free trial. Checkout has a "Pay today and skip the rest of my trial" switch; the button always says exactly what will be charged.
- One free trial per organization. A returning organization pays from day one.
- The page after checkout tells you what actually happened (paid and active until a date, or card on file with the trial running to a date), instead of guessing.
Who can see what
- A board seat gives you that board. A meeting invitation gives you that one meeting. Organization administrators see every board in their organization. Nobody sees anything else. This applies to the dashboard, search, the action-items register, the member directory and the boards list, not only the board pages.
- Guests invited to a meeting now receive an invitation email and can answer "I'll attend / Maybe / Can't attend" from the meeting page. Administrators see each answer.
- Documents, exports, run sheets and the board package all honour the meeting's "share materials with guests" switch.
- Public embeds show only the widgets an administrator allowed; the allowed-domains setting is saved now (it never was before).
Sign-in and email
- Every emailed sign-in link works once, and only when you press Continue on the page it opens. Corporate mail scanners that pre-open links no longer burn them, and a forwarded email is worthless to anyone else.
- Invitation and welcome links stay valid for 7 days (they expired in 15 minutes).
- Login, password-reset and reminder emails carry the ActionItem header and footer; every email has preview text.
- The login page's "send me a magic link" button works without JavaScript and never claims to have sent a link to an empty address.
- Signing up with an address that already has an account sends that account a sign-in link instead of nothing.
Meetings
- Deleting a meeting, agenda item, attachment, poll or template moves it to Trash, where it can be restored. A meeting that has been held cannot be deleted at all; it can be archived, from the meeting page.
- Restoring a meeting from Trash brings back only what went with it.
- Set the reminder per meeting: 1 week, 3 days, 1 day, 2 hours, or none.
- Send the board package to the board now, or schedule it for a chosen time before the meeting. It is rebuilt at send time so late documents are included.
- Every button that emails the board says how many people it will email.
- Votes closed by the last ballot now appear in the decision register.
- Action reminders use your organization's timezone. The meeting page shows the timezone next to the time.
Recording and transcription
- Recording captures the microphone (it never did), mixed with a shared tab's audio or, on Windows, the whole system. A line under the button says what your browser can capture and the workaround for a Zoom desktop call on a Mac.
- Transcription runs on our own server and now handles what browsers record; before, every real recording would have failed. You are notified in the app and by email when the transcript is ready.
- New organization setting: "AI clean-up and drafting". On (default), transcript text is sent to Anthropic's Claude to tidy it and draft minutes for your review. Off, transcript text never leaves the server.
Privacy
- Meeting titles, issue titles and board names are now encrypted in the database, like descriptions already were.
- Email addresses no longer appear in server logs.
Everywhere
- A "We're listening" contact page, linked from the site footer and the signed-in menu.
- Wider main columns. Tables scroll sideways on phones instead of clipping. On a phone, the ballot form and the attendance panel come first.
- Branded 404, 422 and 400 pages. Every submit button shows "Working…" and refuses a second click while a request runs.
- Search in the mobile menu; accessible names on the navigation buttons; glossary tips on Quorum and Consent item where they were missing.
- The home page no longer advertises document annotations (the feature is not finished) and says where data is hosted (Quebec, backups in Ontario) instead of "100% Canadian".
Limits
- Organization creation and invitations are rate-limited per user.
- The contact form rejects line breaks in names and organizations.